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A Buyers Guide to Selecting the Right Qualified Signing and Sealing Solution

 

A Buyers Guide With Solution and Vendor Checklists

 

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THE PRINCIPLES

Incorporating a Qualified Electronic Signature solution is essential for organizations that require the highest level of legal assurance, security, and compliance in their electronic transactions.

It not only ensures adherence to regulatory standards, but also enhances trust and efficiency in digital interactions.

In this guide, you will find a list of essential questions to ask your supplier. One list helps vet the supplier, while the other qualifies the product.

All questions are structured as yes/no, and you want to see ‘Yes’ answers!

This is a general list that may slightly vary depending on the use case. However, a vendor that checks all these boxes will be well-equipped to future-proof your operations, and support your business’ long-term scalability.

Some potential use cases for this list include:

  • Sealing bank statements and transactions
  • Signing customer contracts or employee agreements
  • Sealing tax statements, public documents, laws
  • Signing B2G/B2B/B2C and e-gov transactions
  • and others...

SIGNING AND SEALING SOLUTION

 

TECHNICAL INTEROPERABILITY

Does the solution use industry standards for protocols and APIs to make integration simple for developers?

HERO (9)

PERFORMANCE

Does the architecture meet your performance requirements for both average loads and peak loads?

HERO (9)

PRIVACY AND CONFIDENTIALITY

Does the solution ensure that documents remain on-site and that signees can be pseudonymized?

HERO (9)

COMPLIANCE

Can the architecture be designed to place the compliance burden where you need it, making onboarding easier for you and your customers?

HERO (9)

LEGAL RECOGNITION

Does the solution allow the use of multiple signing schemes and multiple trust service providers to meet your market requirements?

HERO (9)

EASE OF OPERATION

Does the solution allow centralized management of users, policies, and signing credentials for greater efficiency?

HERO (9)

QUALIFIED AND ADVANCED

Can the same architecture be used for Qualified and Advanced electronic signatures to avoid infrastructure overheads?

HERO (9)

SECURITY ARCHITECTURE

Can the vendor provide a detailed security architecture outlining how various threats are mitigated?

HERO (9)

SIGNING AND SEALING IN THE SAME SOLUTION

Can the architecture be used for both signing and sealing to avoid infrastructure overheads?

HERO (9)

MODULARITY AND REUSE OF EXISTING ARCHITECTURE

Is the solution modular and flexible enough to compose the architecture and reuse as much as possible of your existing infrastructure?

HERO (9)

SCALABILITY

Can you increase the over performance by adding more rQSCDs to the centralized pool? Do the other modules support ‘scale-up’ and ‘scale-out’ capacity strategies?

HERO (9)

SIGNING AND SEALING VENDOR